The Cyprus Public Record Office was established in 1978 under the Public Record Law 1972, to provide for the preservation of public records. In 1991, it was renamed to “State Archives” under the new State Archives Law, which repealed the Public Record Law of 1972. It is a Department of the Ministry of Justice and Public Order.
The primary function of the State Archives, as a place of deposit for public records, is to receive from government departments and other bodies subject to the State Archives Law, those of their records that must be permanently reserved and to hold them for official use. Its additional function is to keep and make these records available for research to the public.
The State Archives, under the overall direction of the State Archivist, is organized in two divisions: Records Administration and Records Services.
The Records Administration Division includes the services of supervising and coordinating arrangements for the implementation of a Records Administration Program, i.e. for disposal, selection and transfer of records, as well as other aspects of records administration.
In all government departments, Departmental Record Officers (DROs) have been appointed, with main duties the implementation of the Records Management Program and the collaboration with the State Archives. During the year the State Archives offers vocational training seminars to the DROs.
The Records Services Division includes all the services required for the records already in the State Archives:
Reading Room: Production of information from the records in response to official and other inquiries, guidance to researchers, local and foreign in the initial stages of their research on how to conduct the research and identify the required records through available catalogues both in printed and electronic form.
Editorial Service: Logical and orderly classification and compiling of catalogues, indexes and other means of reference for the archival collections. Issuing of publications based on the records.
Repositories: Ensuring the safety of the records transferred and their availability.
Conservation Unit: Restoring decayed or damaged documents to a usable condition.
Reprographic Service: Microfilming and digitising the original records for safety and conservation purposes as well as processing orders for photocopies placed by the researchers.
The microfilming section has greatly benefited from the recent replacement of most of its equipment with new state–of–the–art equipment. The process of digitising archival collections has been speeded up with the help of a new large professional scanner that has the capacity to digitize delicate and fragile files without damaging them or emitting radiation or heat.
Training Programs: Training programs for members of the civil service.
The quantity of records now stored in the State Archives amounts to 7.825 linear kilometres of shelving. Some of the principal archival holdings are the Governors’ Archives and the Secretariat Archives dating from 1960 to 1978. Other groups or records dating from before as well as after 1960 are now permanently preserved in the State Archives.
State Archives Building
With a view to materializing the government’s plan to erect a purpose-built State Archives building, an appropriate site has been assigned and the new building is expected to be erected in the near future.
Electronic Records – Office Automation – Internet
The State Archives has taken the major step forward towards installing and implementing the new web-enabled Office Automation System. Through this system administrative work is carried out by electronic records, thus replacing the traditional paper system of administrative operation (Paperless Office).
The State Archives, as one of three government departments that participated in the design of this version of the Office Automation System, also undertook the education of the users of the system in various departments where the new system will be operated, on the Management and Disposal of Electronic Records through the use of Disposal Schedules.
The new pioneering stage of full implementation of the Office Automation System that will include the transfer and preservation of electronic records from various departments connected to the State Archives will constitute an important chapter in the State Archive history of safeguarding our culture and history.
For further information:
State Archives website: